Contributor help

Who can create an account?

You can create a contributor account only if your @wsu.edu email address appears on the Smartsheet row in the configured contact field for that page.

• If your WSU email is listed, you can create an account.
• If it is not listed, you cannot create an account for that page.
• If you think you should have access, contact gradschool@wsu.edu.

What you need

• The page link you were sent
• Your WSU email address
• A contributor password (separate from your WSU password)

First-time access

1. Open the page link you were sent.
2. Select Contributor sign in.
3. Select First-time access.
4. Enter your WSU email address.
5. Create your contributor password.
6. Submit the form.

Your contributor password is separate from your WSU password.

Sign in later

1. Open the same page.
2. Select Sign in.
3. Enter your WSU email address and contributor password.

If you see a message about too many sign-in attempts, wait about fifteen minutes before trying again, or contact the administrator who manages the page.

Edit your information

1. Sign in.
2. Find your row.
3. Click Edit.
4. Update the fields shown.
5. Click Save changes.

Editable fields usually appear as white boxes with a visible border. On table layouts, the editor may open in a side panel instead of on the row — the steps are the same.

You can edit only the rows tied to your email address, and only the fields your administrator made editable.

Some pages merge several Smartsheet lines into one listing when the same program and contacts appear on more than one campus. You still get a single form: each field (such as program name) appears once; campuses may show as a combined list or badges. Your save updates the sheet row the page uses for editing—duplicate lines in Smartsheet should match except where campus differs.

Grouped contacts

Some pages use grouped contact editing for repeated people such as coordinators, assistants, or program contacts.

• You will see one block per person instead of one long text field; some pages show those blocks in a compact horizontal layout.
• Use Add person to add another person.
• Use Remove to remove one person.
• Some groups also show Clear everyone.
• Some groups use fixed role slots and will not show Add person or Remove.
• Some legacy grouped roles may be display-only if the administrator marked them read-only for safety.
• If a group shows both name and email, fill the fields your program uses; name or email alone may already match the sheet. Phone is usually optional unless you were told otherwise.
• You do not need to type comma-separated or semicolon-separated lists when the grouped editor is shown.

When you save, numbered role groups write back to the matching Smartsheet slot columns. Trusted legacy grouped roles write back in the same order they appear in the editor.

Password reset

There is no self-service password reset. If you cannot sign in, contact gradschool@wsu.edu and ask for a password reset link from the administrator for your page.

Troubleshooting